How to send an email to multiple recipients with Dolphin GuideConnect, tutorial

This tutorial shows you how to send emails to multiple recipients with GuideConnect using either a keyboard or a Dolphin Remote.

Method 1, using a keyboard.

Step 1: Go to the Address Book and Calendar option on the GuideConnect main menu and press Enter to open it. Then press Enter on the Address Book option to open your Address Book.

Step 2: Use the up and down arrow keys to find the first person you wish to send the email to and press the Space Bar on it. This will select the person. Then, use the up and down arrow keys to find the next person you wish to send the email to and press the Space Bar. Repeat these steps until you have selected all of the people you wish to send the email to.

HOT TIP: If you wish to unselect a person you have selected, simply press the space bar again and GuideConnect will announce that the person has been unselected.

Step 3: Press the F2 key to open the actions menu. Then use the down arrow key to find the, Send Email option and press Enter on it. GuideConnect will then take you through the usual steps to create the email.

Step 4: Once you are at the body of the email you can, if you wish, add additional CC and/or BCC recipients. You can do this before or after you have actually typed the email message, the choice is yours. To do so, press the F2 key to open the actions menu and use the down arrow key to find the, View Recipients option and press enter on it. You will be given three options, these are.

– To (standard recipient, such as when sending an email to a group of friends).

– CC (carbon copy. Most commonly used when copying someone into an email such as a colleague, professional or organisation).

– BCC (blind carbon copy. Used when you do not want the recipients of the email to see each other’s email addresses).

When you have selected the option you want, you will be presented with options to type in the recipient’s email address or select the recipient from your address book. Once you have chosen the recipient you are adding, you will be returned to the list of recipients you have selected to send the email to. GuideConnect will display which type of recipient they are. IE, To, CC or BCC.

If you wish to remove a recipient from the list, use the up and down arrow keys to find the recipient you wish to remove, then press the F2 key to open the Actions menu. Select the, Remove Recipient option by pressing Enter on it. GuideConnect will then ask you if you are sure you wish to remove the recipient. Select the, Yes option by pressing Enter on it. GuideConnect will then tell you that the recipient was removed successfully. Press Enter to confirm. You are then returned to the newly reduced recipients list. When you have finished adding or removing CC and/or BCC recipients, press the Escape key to be returned to the body of your email.

Step 5: You can now send your email by pressing the F2 key to open the Actions menu and pressing Enter on the, Send option.

Method 2, using a Dolphin Remote.

Step 1: Create the email you wish to send exactly as you normally would. Then, whilst you are in the body of the email message, press the A button to open the actions menu.

Step 2: Use the down arrow key to find the, View Recipients option, then press the Ok button on it. A new screen will be displayed that shows a list of people you have already selected to send the email to.

Step 3: To add another recipient, press the A button to open the Actions menu. There will be two options, Remove Recipient and Add Recipient. Select the, Add Recipient option by pressing the Ok button on it. When you do this, a list of recipient types will be displayed. These are;

– To (standard recipient, such as when sending an email to a group of friends).

– CC (carbon copy. Most commonly used when copying someone into an email such as a colleague, professional or organisation).

– BCC (blind carbon copy. Used when you do not want the recipients of the email to see each other’s email addresses).

When you have selected one of these options, you will be presented with options to type in the recipient’s email address or select the recipient from your address book. Once you have chosen the recipient you are adding, you will be returned to the list of recipients you have selected to send the email to. GuideConnect will display which type of recipient they are. IE, To, CC or BCC.

If you wish to remove a recipient from the list, use the up and down arrow keys to find the recipient you wish to remove, then press the A button to open the Actions menu. Select the, Remove Recipient option by pressing the Ok button on it. GuideConnect will then ask you if you are sure you wish to remove the recipient. Select the, Yes option by pressing the Ok button on it. GuideConnect will then tell you that the recipient was removed successfully. Press the Ok button to confirm. You are then returned to the newly reduced recipients list.

Step 4: When you have finished adding or removing recipients, press the Back button to be returned to the body of your email. You can now send your email by pressing the A button to open the Actions menu and pressing the Ok button on the, Send option.

This document was written by James Goldsworthy of Alternate Visions Coaching. James is an accredited Dolphin GuideConnect trainer and Certified Software Specialist. He lost his sight in 2005 and has worked with the visually impaired since 2006. He started his training and coaching business Alternate Visions Coaching in January 2014.

Copyright 2020. All rights reserved.

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