One of the great features of GuideConnect, is the ability to create calendar events and invite people to those events. It is also possible to add calendar events to your GuideConnect calendar that have been sent to you as email attachments.

This tutorial shows you how to create a calendar event and send that event to a person as an attachment on an email. The person you send it to is then able to add that event to their own calendar if they wish. It then shows you how to add calendar events that have been sent to you as email attachments to your GuideConnect calendar.

Creating a calendar event.

To create a calendar event, do the following.

Step 1: When on the GuideConnect main menu, navigate to the Address Book & Calendar menu and press Enter on it. Then, navigate to the Calendar option and press Enter on it. You are now in the Calendar menu. This menu displays three options. These are, Today’s Events, Upcoming Events and View Calendar.

Step 2: Press the F2 key to open the actions menu and press Enter on the, Add Event option.

Step 3: GuideConnect will ask you to choose a day. A list of days of the month will be displayed. Use the up or down arrow key to find the day you want and then press Enter on it.

Step 4: GuideConnect will then ask you to choose a month. A list of months of the year will be displayed. Use the up or down arrow key to find the month you want and then press Enter on it.

Step 5: GuideConnect will then ask you to choose a year. A list of years will be displayed. Use the up or down arrow key to find the year you want and then press Enter on it.

Step 6: GuideConnect will ask you to enter a name for the calendar event. Type or dictate the event name then press Enter.

Step 7: GuideConnect will then ask you to choose a time for the event, starting with the hour. A list of hours of the day is displayed in twenty four hour format. Use the up or down arrow key to find the hour you want and then press Enter on it.

Step 8: GuideConnect will then ask you to choose the minutes of the time for the event. A list of minutes of the hour is displayed in fifteen minute blocks. These blocks are, 00, 15, 30 and 45. Use the up or down arrow key to find the minutes you want and then press Enter on it.

Step 9: GuideConnect will then ask if you wish to repeat the event. A list of repeat options will be displayed. Use the up and down arrow keys to find the option you want and press Enter on it.

Step 10: GuideConnect will then ask if you wish to set a reminder for the event. A list of reminder options will be displayed. Use the up and down arrow keys to find the option you want and press Enter on it.

Step 11: Your calendar event has been created. GuideConnect will tell you that the event was added successfully and will say, okay. Press Enter to confirm and clear the announcement and you will be returned to the calendar menu.

Sending a calendar event as an attachment by email.

To send a calendar event as an email attachment so a person can add it to their own calendar, do the following.

Step 1: When in the Calendar menu, navigate to the, Upcoming Events option and press Enter on it. A list of the upcoming events you have in your GuideConnect calendar will be displayed to you. Alternatively, find the event you wish to share in the “View Calendar” option.

Step 2: Use the up and down arrow keys to find the event you wish to send as an attachment and press F2 on it to open the actions menu.

Step 3: Use the down arrow key to find the, Send Details As Attachment option and press Enter on it. Two options will be displayed.

Step 4: Option 1 allows you to type in the email address of the person you wish to send the email to. If you press enter on this option, a text box will open so you can type in the email address. Once you have done so, press Enter. A text box will open to allow you to type or dictate a subject for the email.

The second option allows you to choose a person from your Address Book. If you press Enter on this option, your Address Book will be opened. Navigate to the person in the list who you wish to send the email to, then press Enter on it. A text box will open to allow you to type or dictate a subject for the email.

Step 5: Type or dictate a subject for the email, then press Enter. A text box will open to allow you to type or dictate your email message.

Step 6: Once you’ve finished typing or dictating your email, press the F2 key to open the actions menu. The GuideConnect focus will automatically be on the, Send option. Press Enter on it and your email will be sent.

Step 7: GuideConnect will tell you when your email has been sent successfully and will say okay. Press Enter to confirm and clear the announcement. You will then be returned to the list of options in the calendar menu.

Adding a calendar event to your GuideConnect calendar.

To add a calendar event to your GuideConnect calendar that has been sent to you as an email attachment, do the following.

Step 1: Open and read the email that the calendar event has been attached to, then press F2 to open the actions menu.

Step 2: Use the down arrow key to find the, View Attachments option and press Enter on it. A list of the files attached to the email will be displayed.

Step 3: Use the up and down arrow keys to find the calendar attachment and press Enter on it. Calendar event attachments are typically named by the type of calendar that has sent the event and will generally be followed by a long number. For example, iCal345278 or gCal734137. The name of the calendar event will be displayed. For example, Christine’s 50th birthday party.

Step 4: Press F2 to open the actions menu and press Enter on the, Import selected event option.

Step 5: GuideConnect will ask if you are sure you wish to import the event and will give you a Yes and a No option. Press Enter on the Yes option to go ahead and add the event to your GuideConnect calendar. Alternatively, use the down arrow key to move to the No option and press Enter on it to not add the event to your GuideConnect calendar.

Step 6: If you choose the Yes option, GuideConnect will tell you that the event was imported successfully and will say, Okay. Press Enter to confirm and clear the announcement and you will be returned to the list of files attached to the email.

If you choose the No option, you will be returned to the attached calendar event name. You can press Escape to go back a step to the list of attached files, Escape again to go back a step to the body of the email and so on..

This document was written by James Goldsworthy of Alternate Visions Coaching. James is an accredited Dolphin GuideConnect trainer and Certified Software Specialist. He lost his sight in 2005 and has worked with the visually impaired since 2006. He started his training and coaching business Alternate Visions Coaching in January 2014.

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