This tutorial takes you through the steps to retrieve, read and reply to emails. It also shows you how to create new emails and send them.

Reading emails.

To retrieve emails and read them, do the following.

Step 1: When on the GuideConnect main menu, press Enter on the Emails menu option. The Email menu will open.

Step 2: Navigate to the Inbox menu option and press Enter on it. The inbox will open and a list of the emails within it will be displayed.

HOT TIP 1: You can retrieve new emails manually by pressing the F2 key whilst you are in the inbox. The first option in the actions list is, Check for new emails. Simply press Enter on this option and Guide Connect will retrieve any new emails you may have. If there are no new emails, GuideConnect will tell you.

Step 3: Use the up and down arrow keys to navigate to the email you wish to read and press Enter on it. The email will be opened and GuideConnect will display it on the screen. If you have GuideConnect’s voice turned on, the email will be read out to you.

HOT TIP 2: You can pause the email being read out by pressing the Ctrl key and can start it reading again from the paused position by pressing the F5 key. You can also navigate through the email at your own speed by using the up and down arrow keys to move a line at a time.

Replying to an email.

To reply to an email, do the following.

Step 1: Whilst you have the email you have read open, press the F2 key to open the actions menu.

Step 2: Use the down arrow key to find the Reply option and press Enter on it. A message body text box will open to allow you to type or dictate your reply.

Step 3: Once you’ve finished typing or dictating your reply, press the F2 key to open the actions menu. The GuideConnect focus will automatically be on the, Send option. Press Enter on it and your reply will be sent.

Step 4: GuideConnect will tell you when your reply has been sent successfully and will say, okay. Press Enter to confirm and clear the announcement. Once you have done this, you are returned to the emails list in the inbox.

HOT TIP 3: It is possible to perform a number of actions on an email in the inbox list, including replying to an email, without actually opening the email. To do this, instead of pressing Enter on an email to open it, press the F2 key to open the actions menu. From this actions menu, you can choose to reply to the email, forward the email etc.

Creating and sending a new email.

There are two ways to create and send new emails with GuideConnect. Follow the steps below for your preferred method.

Method A.

Step 1: When on the GuideConnect main menu, navigate to the Address Book and Calendar menu option and press Enter on it.

Step 2: The focus of GuideConnect will automatically be on the Address Book option. Press Enter on it to open it and a list of your contacts will be displayed.

Step 3: Navigate to the person in the list you wish to send the email to, then press the F2 key on it to open the actions menu.

Step 4: Use the down arrow key to find the, Send Email option and press Enter on it. A text box will open to allow you to type or dictate a subject for the email.

Step 5: Type or dictate a subject for the email, then press Enter. A text box will open to allow you to type or dictate your email message.

Step 6: Once you’ve finished typing or dictating your email, press the F2 key to open the actions menu. The GuideConnect focus will automatically be on the, Send option. Press Enter on it and your email will be sent.

Step 7: GuideConnect will tell you when your email has been sent successfully and will say, okay. Press Enter to confirm and clear the announcement. You are then returned to your list of contacts in your Address Book.

Method B.

Step 1: When on the GuideConnect main menu, navigate to the Emails menu option and press Enter on it.

Step 2: The focus of GuideConnect will automatically be on the, Write New Email option. Press Enter on it to open it and two options will be displayed.

Step 3: Option 1 allows you to type in the email address of the person you wish to send the email to. If you press enter on this option, a text box will open so you can type in the email address. Once you have done so, press Enter. A text box will open to allow you to type or dictate a subject for the email.

The second option allows you to choose a person from your Address Book. If you press Enter on this option, your Address Book will be opened. Navigate to the person in the list who you wish to send the email to, then press Enter on it. A text box will open to allow you to type or dictate a subject for the email.

Step 4: Type or dictate a subject for the email, then press Enter. A text box will open to allow you to type or dictate your email message.

Step 5: Once you’ve finished typing or dictating your email, press the F2 key to open the actions menu. The GuideConnect focus will automatically be on the, Send option. Press Enter on it and your email will be sent.

Step 6: GuideConnect will tell you when your email has been sent successfully and will say okay. Press Enter to confirm and clear the announcement. You will then be returned to the Email menu.

This document was written by James Goldsworthy of Alternate Visions Coaching. James is an accredited Dolphin GuideConnect trainer and Certified Software Specialist. He lost his sight in 2005 and has worked with the visually impaired since 2006. He started his training and coaching business Alternate Visions Coaching in January 2014.

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